Grading System

Grades are posted online and can be accessed at www.albanytech.edu. A grade of "C" or better is required in all courses for graduation.

Credit Programs:

Grade Numerical Equivalent Grade Points
A 90-100% 4
B 80-89% 3
C 70-79% 2
D 60-69% 1
F 0-59% 0

Learning Support:

Grade Numerical Equivalent
A* 90-100%
B* 80-89%
C* 70-79%
D* 60-69%
F* 0-59%

The following symbols are approved for use in the cases indicated. They are not included in the calculation of the term average.

I — This indicates that a student has an "incomplete" but has satisfactorily completed a substantial portion of the coursework. However, for non-academic reasons beyond control, the student has not been able to complete some specific part or amount of the work required. An "I" must be satisfactorily changed to a letter grade within 10 college days of the next term or it will be changed to the grade of "F”. The student must get approval from the instructor before the end of the term to be eligible for an "I" grade. No credit is given and no grade points are calculated.

IP — This indicates that a student is "in progress" in a course that requires coursework beyond the present term. The "IP" may not be used to defer grade reporting. Credit is given and grade points are calculated only during the term of coursework completion. A grade of “IP” is not included in calculating the grade point average but is counted as coursework attempted.

W— This is awarded to a student who withdraws from a course before the 60% mark of the semester, whether the work is passing or failing. No credit is given and no grade points are calculated. A grade of “W” is not included in calculating the grade point average but is counted as coursework attempted. See SAP under Financial Aid for results against financial aid for withdrawing from a course.

WP — Students who drop a course or withdraw from college after the 60% mark of the semester, and are passing may receive a grade of WP (withdrew passing) for all courses dropped in the case of hardship as determined by the vice president for academic affairs or a designated representative. Verification of hardship will be required when the request is made or an "F" will be assigned and calculated in the grade point average. The documentation must be submitted with the request. A grade of “WP” is not included in calculating the grade point average but is counted as coursework attempted. See SAP under Financial Aid for results against financial aid for withdrawing from a course.

Letter grade* — This indicates performance in a class for which institutional or continuing education credit is normally awarded.

EXE — This indicates that a student has exempted a course through examination. Credit is given but grade points are not calculated.

EXP — This indicates that a student has exempted a course through portfolio of past work. Credit is given but grade points are not calculated.

TR — This indicates that a student has been awarded transfer credit from another institution. Credit is given but no grade points are calculated. The official transcript from the previous post-secondary institution must be received before the student registering for the class and grades must be a "C" or better. Once the student has enrolled in a particular class, transfer credit will not be granted.

AU — This indicates an audited course. No grade is given, no credit hours are earned and grade points are not calculated.

Grade Point Averages

The formula to calculate grade point average is: Credit Hours x Grade Point Equivalent = Total Points

Example: Grade Point Equivalents

Grade point equivalent Credit hours Quality points
A grade of 96= (4. 0) x 2.0 8.0
A grade of 80= (3. 0) x 3.0 9.0
A grade of 71= (2. 0) x 4.0 8.0
A grade of 65= (1. 0) x 5.0 5.0
Total 14.0 30.0

Total all credit hours. Divide quality points by total credit hours to equal grade point average. For example:

30 divided by 14 = 2.14 GPA.

Graduation Grade Point Average is calculated using only those courses required for graduation. (For example, if a student took classes in welding but is graduating in cosmetology, then the welding classes are not calculated in the GPA for graduation.) A 2.0 GPA is needed for graduation. This does not appear on the final transcript.

The Semester Grade Point Average is that average calculated based on all credit courses taken each semester. The semester grade point average is used for determining the President's List. A student must be enrolled in 12 or more credit hours and earn a 4.0 term grade point average to be a Presidential Scholar.

The Cumulative Grade Point Average is that grade point average calculated on all attempts at all credit courses taken at the institution. It is recalculated after each semester to include the current semester's grades. The cumulative grade point average is used to calculate Honors with Distinction and Presidential Scholar for graduation.

Neither transfer credit (from another institution) nor exemption credit (earned at Albany Technical College) is calculated in the GPA.

Work Ethics

Work ethics will be evaluated in the introductory and capstone courses for each program. The work ethics evaluation is designed to evaluate and to encourage good work habits. Performance factors and indicators include, but are not limited to, quality of work, ability to follow instructions, productivity, dependability, honesty, reliability, attendance and punctuality, attitude, integrity, enthusiasm, interpersonal skills and initiative.

Presidential Scholar

Students enrolled for 12 or more credit hours and earning 3.95- 4.00 GPA for that semester will be designated as a Presidential Scholar for that semester.

Honors with Distinction

Students enrolled in 12 or more credit hours and earning 3.75- 3.94 GPA for that semester will be placed on the Honors with Distinction list for that semester.

Repeating A Course

When a course is taken more than once, the best grade will be used in calculating the grade point average for graduation.

Prerequisite Courses

A student cannot enroll in a course if he/she has failed the prerequisite for that same course.

Course Adjustments

A course adjustment is any change to a student’s registered course schedule, including any of the following: changing a credit option, adding a class, dropping a class, or withdrawing from a class or the college. Depending on the student’s course load, adding a course may result in a tuition increase. The deadlines for processing specific course adjustments are stated in the Schedule of Classes.

During the official add period (up to the third class day of the term) a student may add courses. After the add period, students may not add additional courses; however, they may withdraw from a course(s) with a "W" grade and no academic penalty through the 60% mark of the semester. The "W" grade is not included in the calculation of the student's grade point average. Students who withdraw from a course or withdraw from College after the 60% mark of the semester and are passing, may receive a grade of WP (withdrew passing) in the case of hardship as determined by the Vice President of Academic Affairs or a designated representative. Failure to attend class does not constitute a withdrawal.

Withdrawal Procedure

To withdraw from Albany Technical College, students should complete the following steps:

  1. See the instructor for each course in which the student is enrolled to complete the withdrawal process.
  2. If receiving financial aid, the student should advise the financial aid office of their intent to withdraw from a course or from the College.

Drop Procedure

Students may drop a course or courses by the end of the third day of the semester without penalty. When courses are officially dropped, students will receive a 100% refund of applicable tuition and refundable fees. The dropped courses will be removed from the student’s academic record and will not be counted as an attempt for academic or financial aid purposes. Online students must contact instructor via email or direct communication.

To initiate a drop, the student must:

  1. Obtain a Drop Form from the Office of Student Services.
  2. Meet with Financial Aid to ensure that the dropped course(s) will not affect full-time or part-time status.
  3. Complete and submit the Drop Form to the Registrar’s Office by the close of business on the third instructional day of the semester.

The first 3 instructional days of the semester means: the first day of classes for the term listed on the ATC Academic Calendar, plus the next two business days. To be eligible for a drop, classes (including those that meet for the first time on the 4th day of the semester or later) must be dropped within the first 3 instructional days of the semester.

On the 4th instructional day of the semester, all courses for which a student is registered will become a permanent part of the student’s academic record, and the student will be held academically and financially responsible for such courses.

The student is solely responsible for submitting a Drop Form to the Registrar’s Office by the close of business in the 3rd instructional day of the semester.

This “3-Day No Harm/No Foul” policy was adopted by the Technical College System of Georgia in April, 2008.

Academic Probation

A student who fails to maintain the required grade point average in a particular program may be placed on academic probation. A student who fails to improve his or her academic performance after being placed on probation shall be suspended or dismissed from either the academic program or Albany Technical College.

In appropriate circumstances, a student may be dismissed from an academic program or the College without first being placed on probation. A student who is dismissed from the College may appeal the suspension or dismissal by filing an Academic Appeals Request form with the Academic Advising Center within five business days from the date of learning, or the date that he/she should reasonably have known, of the suspension or dismissal.  Deadline for filing an Academic appeal is last business day before the first day of class for the term.  Appeals received on or after the first day of classes will be held over for the next semester.

Academic Suspension

Failure to maintain a 2.0 grade point average and to successfully complete the probation term will result in a student being on academic suspension for one semester. When the student returns after the one term of academic suspension, he or she remains on probation and must successfully complete that term with a 2.0 to return to good standing. Failure to do so will result in academic suspension for two consecutive terms. The student will be notified via student email from the Registrar’s Office.

A student may appeal the suspension or dismissal by filing an Academic Appeals Request form with the Vice President for Academic Affairs within two weeks from the date of learning or reasonably should have learned of the suspension or dismissal grade. Deadline for filing an Academic appeal is last business day before the first day of class for the term.  Appeals received on or after the first day of classes will be held over for the next semester.

Attendance

Students are expected to be punctual and to attend all classes for which they are registered. Instructors will keep an accurate record of class attendance. Class attendance is calculated from the first officially scheduled class meeting through the last scheduled meeting. Students may not miss more than 10 percent of the scheduled class time. If a student misses more than 10 percent of the class time, the instructor can recommend that the student be dropped from the class, through the 60% attendance point of the term completed. Students will not be dropped for lack of attendance during the last 40% attendance point of the term completed. The student has earned the right to a letter grade at this point.

Any student arriving late for class or leaving early before the scheduled ending time will be marked tardy. Three tardies are equivalent to one absence from class. NOTE: Special attendance policies may be required for some programs. Students anticipating an absence or tardiness should contact the instructor in advance. If a student misses class, they should (a) provide the instructor with appropriate documentation indicating the reason for absences; (b) request make-up assignments from instructor(s) upon returning to class (es); and (c) complete make-up work within a reasonable length of time.

Excused Absences

The following are considered excusable provided documentation is shown to the instructor on return to college:

  • Personal illness (physician’s excuse)
  • Serious illness or injury to a member of the immediate family (physician’s statement)
  • Death in family
  • Military duty (military orders)
  • Jury duty (copy of summons)

An excused absence allows your instructor to work with you to complete missed assignments and/or tests. An excused absence is considered part of the 10% of allowed absences from a class.

"No-show" Attendance Policy

The definition of a "no-show" is a student who is registered for a class and meets one of the following criteria:

  • Does not attend the first three class sessions of any course that meets daily.
  • Does not attend the first two class sessions of a course that meets twice a week.
  • Does not attend the first class session of a course that meets once a week.

Any student reported as a "no-show" by an instructor will be administratively removed from that class and will not be eligible for reinstatement in the current term. Absences from class due to financial aid or non-payment count toward the 10% of allowed class absences.

Make-up Work

Except in cases of extended absences, students must make up work missed during an excused absence within five days or according to a plan devised by the instructor.

Assignments Missed During Disciplinary Suspension

When a student is suspended for disciplinary reasons, the student will be allowed to make up assignments and tests. It is the student's responsibility to schedule all make-up work at the convenience of the instructor.

Policies for Health Programs

(with the exception of Practical Nursing)

A student may not repeat a core or program course that he/she has failed or withdrawn from more than once. This includes withdrawal from a course before midterm. Any student who withdraws or fails a course twice will be automatically dropped from the program. A student who withdraws or fails a course for the second time cannot reenter a health program. Any student in good standing who withdraws from the program must re-enter within six months, with the exception of Radiologic Technology, which admits yearly. Readmits beyond the established timelines must repeat all program course work with the exception of general education core classes.

Practical Nursing Program

Students will be allowed only two (2) failing grades during their enrollment in the program. Upon failing the first class (whether it is general core courses, allied health science courses, nursing courses, or nursing practicum courses) the student will attend an appeals hearing with the Dean of Academic Affairs, and selected nursing faculty. The student will be placed on a probationary status with a prescribed action plan. The student must adhere to the prescribed action plan completely. If a student fails a second course, that student will be dropped from the program and unable to re-enter for five (5) years. Any student in good standing who withdraws from the program must re-enter within six months. Readmits beyond the established timelines must repeat all program course work with the exception of general education core classes.

Physical Forms and Reports

Documentation of physical examinations and immunization records are required before the beginning of the clinical/laboratory phase of training in certain programs as determined by state standards. This documentation is not required for admission to ATC or to a program of study.

Appeals Procedures for Re-entry into Health Programs

Students who were dropped from a health program because of failure or withdrawal can appeal for re-entry. The student must submit a written appeal to the Dean of the Division of Health Care Technology in order to make exceptions in extreme circumstances. The program instructor must recommend this appeal. A committee composed of instructors and the dean from the health care technology division will hear appeals and determine re-entry status.